A. Develop, issue, and control administrative policies and procedures

• Develop, review, update, and standardize internal administrative policies, procedures, and regulations (including asset management, vehicle usage, hospitality, business travel expenses, procurement, etc.).
• Ensure all procedures comply with applicable laws and align with the Management Board’s governance direction.
• Organize communication, provide guidance, and conduct internal training on administrative policies and procedures.
• Monitor and enforce compliance; handle or propose disciplinary actions for violations.
• Periodically evaluate the effectiveness of procedures and propose improvements.

B. Manage assets, facilities, and document control & records management

• Plan and control the procurement, allocation, transfer, and disposal of assets, tools, and equipment.
• Monitor asset usage and condition; conduct periodic and ad-hoc inventory checks.
• Manage facilities systems, including offices, meeting rooms, equipment, utilities (electricity & water), security, cleaning, and maintenance.
• Manage document control and records management systems (both physical and electronic), ensuring confidentiality and quick retrieval.
• Act as the focal point for working with service providers (maintenance, cleaning, security, office leasing, etc.).

C. Logistics and Event Coordination under the direction of the Management Board

• Plan and execute logistics arrangements for meetings, conferences, guest reception, and partner engagements.
• Organize internal events, including year-end reviews, anniversaries, team building activities, and training programs.
• Manage and allocate administrative and event budgets; control costs in line with approved plans.
• Coordinate with internal departments to ensure events are delivered on schedule, maintain a professional image, and achieve communication effectiveness.
• Prepare post-event reports and propose improvements for future programs.

• Bachelor’s degree in Economics, Human Resource Management, Sociology, Law, or related disciplines.
• Strong English communication skills.

• Proven experience as an Administration Manager/Head of Administration in a company with at least 30 employees.
• Prior management experience, with strong capabilities in training and coaching staff.
• Strong communication skills; honest, proactive, confident, and able to work under pressure; professional appearance.
• Good teamwork skills, with strong negotiation and persuasion abilities; capable of handling high work pressure.
• Strong organizational and multitasking skills, with the ability to oversee and manage multiple tasks effectively.
• Age under 38.

• Salary: VND 22,000,000 – 25,000,000 per month.
• Stable, dynamic, and professional working environment.
• Full participation in social insurance, health insurance, and voluntary insurance in accordance with regulations.
• Opportunities to attend training programs, coaching, and management courses to enhance professional knowledge and overall personal development.
• Additional benefits including bonuses, company trips, holidays, and gifts on major public holidays.

Mr. Linh – 0988 564 838
Email: tuyendung@htkvn.com/ adm@htkvn.com

Priority will be given to early applicants (able to start work immediately upon selection)